Legal Ops: QME Automation

From free-form case description to confirmed QME Form 106 submission — with precision-timed 5:00 PM EAMS filing

⏱️ 4:55 PM — Form filling begins
🎯 5:00 PM — Precision submit to EAMS
Instant — Confirmation captured
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STAGE 1 Case Preparation Describe & Transfer 👤 Human
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STAGE 2 Data Processing Parse & Structure ⚡ Automated
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STAGE 3 Scheduled Submission Fill, Submit & Capture ⚡ Automated
STAGE 4 Completion Attach & Handoff ⚡ Automated
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Workflow Stages

1. Case Preparation

Manager writes free-form case description with all relevant data (applicant, employer, dates, body parts, specialty). No rigid templates — natural language input.

2. Data Processing

NLP engine extracts all QME Form 106 fields from narrative text. Converts to structured JSON matching DWC form schema. Flags missing fields for review.

3. Scheduled Submission

At 4:55 PM, automation fills the DWC online form. At exactly 5:00 PM, clicks Submit. Captures confirmation or rejection documents with timestamps.

4. Completion

Attaches confirmation to original MerusCase record. Transfers task back to manager. Complete audit trail in case file.

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Key Benefits

Zero Filing Deadline Risk

Every QME request submitted at exactly 5:00 PM EAMS deadline. No more end-of-day panic or missed filings.

Natural Language Input

Write what you know, how you think about it. No field mapping, no DWC form navigation, no specialty code lookups.

Built-In Proof of Filing

Timestamped confirmation auto-attached to case. Critical for malpractice defense and regulatory compliance.

Scalable Volume

5 requests or 50 requests — same 5-minute window. No paralegal bottleneck before deadline.

🔧 Technical Architecture

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MerusCase API

Monitors for case transfers, retrieves descriptions, attaches confirmations, reassigns tasks

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NLP Extraction Engine

Parses free-form text, extracts Form 106 fields using pattern recognition and contextual rules

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JSON Schema Mapper

Validates extracted data against DWC form schema, flags missing fields, structures for form filling

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Headless Browser

Playwright automation fills DWC portal — text inputs, dropdowns, date pickers, checkboxes

Precision Scheduler

Manages 4:55 fill / 5:00 submit sequence, syncs with EAMS server time, includes retry logic

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Confirmation Capture

Downloads DWC confirmations, captures screenshots as backup, stores with timestamps

❌ Before (Manual)

⏱️ 20-30 min per QME request
😰 End-of-day deadline panic
🔄 Manual field mapping to DWC form
📎 Manual download & file attachment
⚠️ Errors found post-filing

✅ After (Automated)

Under 5 min, fully automated
🎯 Precision 5:00 PM submission
🧠 NLP extracts from natural language
🔗 Auto-attach to case record
Pre-submission validation